Rules & Regulation/ Info to Organize Tournaments

Thanks for your interest in becoming a Verified AGTP Tournament Organizer, Club, College, or High School (collectively referred to as “AGTP Organizations/Organizers” below) which will allow you to run Verified AGTP Tournaments. Results from Verified AGTP Tournaments count towards a

The AGTP community - and the tennis community worldwide- count on the integrity and accuracy of the Verified AGTP Ranking. AGTP takes strict measures to diligently evaluate, approve and monitor Verified AGTP Organizations in order to a) protect the integrity and accuracy of the Verified AGTP Ranking and b) provide the best experience for players, coaches, organizers and the greater community.

In order to become a Verified AGTP Organizer or Organization, you must agree to the following Verified AGTP Terms (note that you are referred to as the “Organizer”):

 

  • General
    • Organizers must be
      • In good standing with AGTP Tennis (AGTP) (i.e. not suspended).
      • At least 18 years old and no longer in high school.
      • Associated with tennis in one of the following ways: a teaching pro, a tennis facility manager, college or high school tennis coach, a member of USPTA or PTR, or you have experience as a sanctioned tournament director.
    • For each Verified AGTP Tournament
      • Organizers must clearly communicate to players that the tournament they are playing in will count for their Verified AGTP.
      • Tournaments and/or venues owned by the Organizers must be disclosed in the tournament description.
    • AGTP provides the tournament management software platform which organizers must use throughout the entire tournament. Organizers are responsible for all other administrative duties involved with running a tournament (creating draws, posting scores, collecting entry fees, communication with participants, officials/court monitors, health and safety, etc.).
    • All Tournaments-related liability is the sole responsibility of the Organizer as per our Terms of Service.
    • If AGTP is used as the Official Ranking System of any federation, AGTP will coordinate with that federation for the scheduling of “Verified AGTP Tournaments”.
    • If the Organizer does not follow the specifics of these Terms, AGTP has the right to revoke the Organizer’s Verified status and remove posted results from its previous Verified AGTP Tournaments.
    • AGTP actively monitors all Tournaments and posted results for fraudulent activity. If the Organizer commits any type of abuse or fraud, AGTP will remove results from all its past Tournaments and revoke access to AGTP’s platform in perpetuity.
    • For authorization purposes, and to best ensure the safety of the Tournaments, AGTP will run an ID verification and digital authentication check on all Organizers who run Verified AGTP Tournaments. AGTP is also in discussions with the Center for Safesport and other associations to develop methods to incorporate SafePlay (or similar protocols) into its Verified Tournaments process.
  • Tournament Scheduling and Registration
    • Every player must register for the Tournament, including paying entry fees if appropriate, on the AGTP platform.
    • There must be a minimum of 8 players registered for the Tournament
    • Each Tournament should have a clear start and end date and cannot last longer than two weeks. Creating an Tournament on the AGTP platform with elongated or continuously extended end dates for the purpose of reporting results from a singular tournament with multiple weeks or multiple separate Tournaments is not allowed. Once registration has opened, the tournament end date cannot be extended by more than a week.
    • The Tournament must have at least one on-site official. The AGTP Tournament Organizer(s) can play in their own Tournament(s) but cannot simultaneously act as the Tournament Official in a division he/she is participating in for the duration of the tournament.
    • Registration End must be at least 48 hours before the Tournament starts. Organizers can allow late registrations at their discretion until the Tournament starts.
  • Scoring and Reporting Results
      • Scoring must be based on actual games won. If the set reaches 3-3, a 7-point tiebreaker will be used to decide the set, and the score will be reported as 4-3.
    • Score format for doubles must be best 2 out of 3 sets, an 8 game pro-set or a regular set. Third set super tiebreak and no-ad scoring is allowed.
    • Score format for high school matches, if different from the above, can be the official scoring format of official high school matches.
    • Reporting of scores must be verified and accurate. AGTP actively monitors all Verified Tournaments for fraudulent results, including soliciting feedback from everyone who participated in the tournament.
    • An Tournament Official must be designated who is responsible and accountable for all scores reported and submitted. The Tournament Official cannot be a referee for any Tournament in which family members are registered.
    • Results must be submitted within 48 hours of the tournament end date. Corrections to previously submitted scores may be submitted after this period.
    • If additional matches are arranged after players have been formally eliminated from a tournament (such as happens often in fall intercollegiate or inter scholastic tournaments) these matches may also be submitted in the same tournament to receive AGTP credit. Score posting for matches that are not part of the tournament must not be posted.
    • Organizer must report withdrawals for scheduled matches, regardless of the reason for the withdrawal.
    • Organizer must report retirements from matches in progress with the accurate score at the time of the retirement.
    • Results must reflect actual scores of games and sets from playing on court. Scores cannot be used and changed as an incentive or punishment for certain behaviors (e.g. withdrawals).
  • Sportsmanship and Feedback
    • Organizers must ensure the Tournaments are conducted with the highest level of sportsmanship and fair play.
    • If these guidelines are not followed in any way that detracts from the quality of the tournament or the participants’ experience, we reserve the right to take appropriate actions.
    • At any tournament, Organizers and Players should report anything of concern to AGTP. Following a tournament, players can submit a ticket to provide feedback on their experience.

PART I

  1.  Organizer must sign up and send signed Application Form and Agreement between AGTP  & Organizer .
  2. To organize tournament organizer must have atleast two tennis courts.
  3. Yearly Fee to be organizer is $15 .
  4. Yearly Membership for Players is $14 (INR 1050) 
  5. At the moment there are 6 Levels of tournaments.Organizer can conduct level 3 and level 4 tournament after successfull 10 tournament of level 1 and level 2.Highest level is 5 and level 6 and to conduct level 5 and level 6 tournament he must have successfully completed 10 tournaments of level 3 and level 4 .
  6. Entry Fee for Tournaments : Organizers can put any amount as an Entry /Participation Fee for the tournament but we suggest organizers to implement tournament fee as below
  • Level 1 Tournament -  $ 6 (INR 445)
  • Level 2 Tournament -  $ 11 (INR 800)
  • Level 3 Tournament -  $ 14(INR 1050)
  • Level 4 Tournament -  $ 30 (INR 2200)
  • Level 5 Tournament -  $ 50 (INR 3500)
  • Level 6 Tournament -  $ 100 (INR 7500) 

PART II

  1. Prize Money depend on organizers.They can give any amount as a prize money for level 1 and level 2 tournament.
  2. Organizers have to apply for tournament on their Organizer portal which will be showed on event section on website and emailed to all the players.
  3. Organizers have to assign a referee  who will put score of matches on their referee panel.
  4. Organizers have to give Points to all the participants which will be updated on players ranking after AGTP approval

The best part of AGTP Ranking System is that every participant will get points either he/she Lose First Round or Wins the tournament.How players get Points are shwon below in the table.

POINTS TABLE FOR ALL AGE GROUPS

 

Level 1

Level  2

Level 3

Level 4

Level 5

Level 6

Qualifying

2

5

10

15

25

50

Every Rnd Win in Qualifying

1

2

3

4

5

6

Main Draw

10

20

30

50

100

250

Every Rnd Win in MainDraw

5

10

15

25

50

100

Runner Up

10

20

30

50

100

200

Winner

20

40

60

100

200

400

 

                             

 

Fee to organize Tournament

  • Level 1 Tournament -  $ 34 (INR 2500) per tournament
  • Level 2 Tournament -  $ 68 (INR 5000) per tournament
  • Level 3 Tournament -  $ 100(INR 7500) per tournament
  • Level 4 Tournament -  $ 135 (INR 10000) per tournament
  • Level 5 Tournament -  $ 200 (INR 14500) per tournament
  • Level 6 Tournament -  $ 270 (INR 20025) per tournament

 

PART III : OBLIGATIONS OF ORGANISATIONS

1. The annual contribution for each year shall be payable in advance, on or before the 31st day of March, provided, however, that the first annual contribution shall be payable within one month of the receipt of notice of affiliation.

PART IV : DISAFFILIATION

An affiliated association / organization can stand disaffiliated on the occurrence of any of the following by the Executive Committee before disaffiliation.

a. Non-payment of annual subscription and other dues to the All India Tennis Association by 31st March every year.

b. Any affiliated unit which files legal case against AGTP shall stand automatically disaffiliated. In case of existing legal cases, the unit shall stand automatically disaffiliated.

c. Any affilated unit can not sue/take legal action to get their tournament approved.

Disclaimer : Association can Amend any rule at any time according to requirement.

 

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